Make sure the additional page includes your name (or the name of the trust, corp., etc.) Firearm Model. Download ATF Form 5320.23. But, as we will demonstrate time and again, the info on the Form 1 is often inaccurate or incomplete. If you are not a citizen of the USA, dont waste your time filling out the Form 1, as you arent going to be approved anyway. Oh well Moving on. However, this information assists with theefficient completion of the National Instant Criminal Background Check System (NICS) background check. Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. Do Not staple your picture to the application. Thisis your social security number. These answers will very and similar to the ATF Form 4473 questions. Please be aware that refusal to provide this informationmay result in a delay in the NICS background check process.". Enter the name of the County, Parish, or Borough where you live. Box, but youre still going to need to show where you live so that the ATF can come to inspect your gun or suppressor if they so desire. In fact, it is so bad that approximately 40% of all Form 1 Applications are rejected or delayed. PDF National Firearms Act (NFA) Responsible Person Questionnaire Save your User ID, password, and secret question info somewhere. Last week, John and his buddy Jim Bob were 1/2 way through their 2nd case of beer, when Jim Bob offered to sell John his SBR. Then 30 days later, they receive a letter from the ATF that says: "Your Form 1 Application has been rejected (or delayed) for the following reason(s):", The Name of Authorized Official does not match the name in Box 3b (or Form 23, depending on your applicant type). But that simply isnt the case. Mike Smith, Trustee. ", John completes Box 4 of his Form 1 Application just like he did in Example #1, with one exception: He enters the Caliber, Barrel length, & Overall Length of the additional upper receiver in Box 4h. As an individual filling out the form, you will need to attach an additional sheet of paper that provides any further details requested from Form 1. 6a - 6m.2. ) Must be attached to the ATF Copy of the Form 1 Application Must be attached with scotch tape. 7. Options are: "American Indian or Alaska Native", "Asian", "Black or African American", "Native Hawaiian or Other Pacific Islander", or "White". Type of Firearm. The individual or settlor of the trust name goes here. Choosing a selection results in a full page refresh. This is one of the biggest reasons that a regular revocable living trust doesnt make a good (or even acceptable) Gun Trust. Box 20 is another terribly worded question. Gun Trust Guide [2023] Everything You Need to Know about NFA Trusts That means John should enter the address for the ranch in El Paso (he will also need to enter the El Paso address in Box 3b.). You will be brought to the eFile main page. Having a clear and concise ATF Form 5320.23 helps the ATF enter the information when the ATF Form 5320.23 application is received. Modifying an Existing Firearm is when you are going to use one of your firearms to make a new firearm. Each of these numbers is a link to the place where we found the information. Except there isnt a definition for Types of NFA Firearms. Fingerprint cards (FBI Form FD-258). If John is building his SBR from scratch (parts & pieces), his gun trust is the manufacturer. 8. Add another line item for every suppressor you are adding to your trust and applying for a tax stamp for in this eFile form. In fact, just this morning we were watching a video where this donkey and a umm never mind. Box 2 Select Trust if you have a gun trust, revocable trust, living trust, or any other type of trust. This box is not required to be filled out. In multi-store franchise situations, the store owners are often "responsible persons" on their own licenses, but the corporate managers are not. "Permanently" attached means it is welded, staked, or pinned to the barrel. The SSN and UPIN are not required. Begin by choosing your tax status. Now The Trust Shop is all about conserving resources, but when a bunch of liberal tree-huggers deny lawful citizens from owning firearms, just because their application was only printed on one side of a page, thats not cool. Additionally, because he is building the SBR from scratch, John will need to create a Model and Serial Number for the gun. Upload all completed & signed Responsible Party Forms (ATF Form 5320.23) to your computer ATF Form 5320.23 - Example of completed Form 5320.23 ; Save a scanned photo of each trustee saved to your computer. And, what happens if you accidentaly check "No" rather than "N/A?" The SSN and UPIN are not required. Hi my name is Neckbone and I started this site because I love firearms and shooting sports. Certification. That means the SN needs to be at least 4 digits long, and must include at least one number. On the previous version of the application, Box 17 was for credit card info. Sounds simple enough, right? He is an avid outdoorsman and frequently spends his weekends hunting at his ranch in El Paso, Texas. That means if there is a problem with your Form 1, the ATF will reject it and youll have to start all over. That means, he needs to enter the Name and Address of the gun trust in Box 4a. Congratulations! Document Number: ", Or, if you are going to build your SBR with additional calibers/barrels/upper receivers, you can list them in this box. Summary: Two of the three significant changes by the ATF increase the burden on the use of NFA trusts. This is your date of birth. Do not staple. If you arent building a destructive device, you dont enter anything in Box 4j. And while he sat there feeling low, debating the pros and cons of defying his wife, John had an epiphany. Date of Birth. and Unique Personal Identification Number, . Most of the time, you wont enter anything in this box. You can learn more about Bitcoin here. The ATF Procedure for measuring the Barrel Length is to measure from the closed bolt (or breech-face) to the end of the barrel or permanently attached muzzle device. It may take a bit to load while your trust pdf is uploaded. are the Original Manufacturer. Submitting a contact form, sending a text message, making a phone call, or leaving a voicemail does not create an attorney-client relationship. Trust us He has! The PDF will create two copies and should be printed double sided. ATF Form 7/7CR Part B, Responsible Person Questionnaire, must be completed and submitted for ALL responsible persons (see definition #3). 4c. I will proceed assuming you are filing under a trust, the steps will vary slightly if you are filing as an individual (not recommended). The ATF prefers that you list multiple people on the license. If you arent paying with a credit/debit card, do not sign Box 20. But what do you enter in Box 15b, if you were born in a country that isnt broken into regions called "States?" If you were born outside of the United States of America, you can leave this box blank. These questions will be addressed on the ATF Form 1 5320.1, ATF Form 4 5320.4, or the ATF Form 5 5320.5 that you are filling out. They added some fields, revised some fields, and moved some other fields to new locations. [32] The three copies are the ATF Copy, the ATF Copy 2 To Be Returned To Registrant, and the CLEO Copy. Individuals: Enter your full legal Name and home address. Yep, there are some areas in the U.S. that are not located within a County, Parish, or Borough. If you dont want to use a Model name, just enter: NONE. Have an account registered with the ATF eForms and have a User ID, password, and secret question saved or memorized. Telephone. 2x2 photograph is affixed here with a paper clip. 3b. Additional Description is kind of a catch-all field, where you can enter any number of things. How Is an ATF Form 1 Filed Electronically? You will have to be present anytime and everywhere that suppressor is used. Select Add Firearm and a new window will pop-up. I recommend using a trust to file your form 1 under. Box 15a.- 15f2 is a group of terribly worded questions. Seeing as how item 17 is about UPINs, its safe to say we found our first mistake. Find the form here ATF Responsible Party Form print out however many you need and fill out just the first two pages. John subscribes to the theory: "if one extra upper is good, five extra uppers is better." If you are filing as an entity, everyone who is considered a Responsible Person in your trust or LLC needs to fill out an ATF 5320.23 Responsible Person Questionnaire. The only things that are different about this copy of the application are Box 13 (SSN) & Box 20 (payment info), which are both obscured. So even if you are going to use a stripped lower receiver to build your SBR, if there is a SN engraved on the stripped lower, it is considered a firearm. Okay, that sounds good, so lets scroll down to the definitions. 3b. Absolutely nothing! I worked as a 45B Small Arms Repairer in the Army and since then I've been enjoying the hobby. Employees come and go. Yeah thats great and all, but what does it really mean? If any are added, each person will have to fill out a questionnaire (. [7] [8]. If you are building a firearm from scratch, you can use any Model name you want. The ATF Form 5320.23 - Responsible Person Questionnaire form is to be used in conjunction with the ATF Form 1, ATF Form 4, and the ATF Form 5, if you are applying for a tax stamp with a NFA Gun Trust. You can also use our ATF 5320.23 Generator to generate your paperwork without .PDF software. Question does the photo have to be a special type of could I just take a picture with my camera and print it on normal paper? They dont give the greatest instructions though. For example: If you were born in Italy, you can enter the name of the "Region" where you were born. Click next to go to the CLEO page. ALL APPLICATIONS EXCEPT FOR an ATF FORM 5 and an ATF FORM 20 MUST BE MAILED TO THE ADDRESS BELOW: Mailing Address NFA Branch P.O. (special instructions from the ATF are here, firearms acquisition and disposition record book. [24] But even then, you would most likely use a Form 2, rather than the Form 1. This is your race. Listen we know that sounds slightly conspiracy theoryish. [11] If the firearm doesnt have a Model name (many serialized lower receivers dont have Model names), you should enter: NONE. By accepting, you are giving the feds access your entire computer information system. How Long Does It Usually Take to Get Approval on an ATF Form 1? [12], Box 4e. I had to google this info for my county. The OAL is the distance between the Muzzle of the barrel and the rearmost point of the firearm. You can answer the yes or no questions without messing up anything, but you dont need to if you filed with a trust. Use the User ID and Password you created in the registering step above. John wants to convert his Colt M4 Carbine into a Short Barreled Rifle (SBR). But do we have an answer yet? Many people are so completely flustered & worn out by the time that they get to these boxes (from trying to figure out what went in Boxes 3 & 4), that they see the signature box, scrawl their name and move on; thinking "Wow, that was easy!" Other names used. Have a JPG or JPEG photo of yourself less than 3mb in size ready in your computer for the eFile process. You can make up a name for the manufacturer but put your address. Note: Do not purchase a fuel filter kit before you receive your Approved Form 1 Application unless, of course, you have fuel that needs to be filtered , Boxes 5 & 6 Leave Boxes 5 & 6 empty. If you dont have a UPIN, you obviously wont enter anything. 3. Even when the directions arent at odds with one another, they usually only make you more confused than you were before you read them. Do not use slang here. In order to legally obtain a class 3/title 2 weapon, you will need to fill out the ATF Form 5320.23 form and other paperwork. Your email address goes here. If you live in one of these areas, you should enter the name of your city in Box 3d. However, according to the ATF, your application may be delayed if you dont provide your SSN.[30]. Instead of paying the application fee every time your business makes a change (which can be quite burdensome, depending on your FFL type), you can write to the ATF detailing your requested adjustments. [19] [20] [21] [22]. However, filing electronically may take only a few days to get approval . After successfully submitting your form 1, you will get an email containing your CLEO docs. Click Register and you will then be brought to a thank you for registering page. Some engraving places wont do it without proof of a stamp, Ill just put it that way. If you are filling out your ATF Form 4 in conjunction with this form, you can visit our ATF Form 4 walk-through guide here. That might be true, but ask yourself this: Did any of the 40% of rejected applicants think they were going to make a mistake? For some reason the ATF decided your DOB is required, but not worthy of having its own Box #. Common titles include: Settlor, Manager, Member, Partner, President, Officer, Director, and Owner, but there are many other possible titles. The Form 1 Application is so confusing, its our guess that the Application to Make and Register a Firearm was created by some nerdy guy in a closet, that hasnt ever seen an SBR, let alone shot one. This is your ethnicity. John likes the idea of building an SBR. **Updated January, 2023 with the most current ATF 5320.23 information. Then, when you fill out ATF Forms, you will enter your UPIN and you wont be delayed or denied. If you are applying as a trust, Box 18 will be the number of people that fall under the definition of a "Responsible Person" and Box 19 will list each Responsible Persons name on one of the lines. So, here is the deal: The way the NCIS (National Instant Criminal Background Check System) works is that your name gets run through a giant data base. How to Fill out ATF Form 4 - The Trust Shop Not only is this nonsensical, but believe it or not, these 3 boxes cause nearly as many application rejections as the others. Regardless, if you are a citizen of the Red, White, & Blue, check the box next to "United States of America." You can read it straight through from start to finish (recommended), or you can jump to a particular section of the form by locating the part of the Form 1 Application that is giving you trouble (using the guide picture above) and scrolling down until you see the orange button that corresponds to that Box #. Box 15f2. Common Causes and What Can be Done to Prevent It, Why a Glock Will Stovepipe: Failure to Eject Issues Resolved, Which Revolver Is Most Powerful? Enter the name of the business (dont forget the inc., LLC, LLP, etc.) For more information about completing your Form 1 Application packet, you can read our article titled: 10 Steps to a Tax Stamp. Even though the directions quite literally tell you (in a ridiculously round-about way) to enter Firearm as the Type of Firearm to be made, we say thats probably not a good idea. The following CLEO notification must also be completed. where you enter the contact info of the applicant. Instructions 3C state: "Social Security Number (SSN) and Unique Personal Identification Number (UPIN). If anything doesnt apply to you, simply enter N/A. You will need designate a specific caliber. [13] [15] [16] [17], 4g. and the address where the firearm will be stored. We hope you enjoyed reading How to fill out the ATF Form 1 Application. Boxes 7,8 & 9 Simply Brilliant You are 1/3 of the way done with your Form 1 Application and the ATF wants you to sign your name, swearing (under penalty of perjury) that your application is complete & accurate. We walk you through the entire process. 3a. I'm curious to see if your application had any problems. Weve created more than 10,000 Form 1 Applications for our customers, with All Lawful Purposes entered as the reason for making the firearm, so we suggest sticking with that. Its a good idea to set your email preferences so that messages including ".gov" never get sent to your spam folder. You can download the original Bureau of Alcohol, Tobacco, Firearms and Explosives ATF Form 5320.23 and our example filled out form below. Select Form 1, Form 4 or Form 5 depending on the type of form you are submitting to the ATF. Press the space key then arrow keys to make a selection. Provide the full name (printed or typed) below for each Responsible Person associated with the applicant trust or legal entity (if there are more Responsible Persons than Call Us 24 Hrs a Day at: (904) 866-4228 or (877) 7GUN-LAW, We respect your privacy and will not share or sell your information. The ATF Copy of the Form 23 for each responsible person of the trust with photos affixed and fingerprint cards included. Serial Number If you are modifying a firearm, you are required to use the Serial Number that is already engraved on the firearm. Country of Birth. This is your race. End of the ATF Form 23 Application - Page 1, Start of the ATF Form 23 Application - Page 2, ATF Form 23 - Page 2 - Gun Trust Applicant. Please read all instructions on this form before submitting it to ATF. And hopefully, you found it helpful. They give you little 22 photos for a few bucks each. You will need to print the document, sign and then upload for the eForm 1. And while the internet is definitely an extremely helpful resource for many things, instructions for completing the Form 1 simply isnt one of them. Ive seen people go ahead and get their tube engraved with the serial number while they wait, but Im not sure how allowed that is. According to the ATF, a Responsible Person is anyone that "Possesses the power to receive, ship, transport, deliver, transfer or otherwise dispose of a firearm." If you have UPIN you know what it is, and you should enter it here. The Serial Number needs to be at least 4 digits long and must contain at least one number. There are a couple of different ways you can make sure your application is approved: If you have a Gun Trust from the Trust Shop, you have nothing to worry about. In this article we discuss the process of filling out the Form 5320.23. In this article we discuss the process of filling out the Form 5320.23. 6a - 6m.2. You can also use our ATF 5320.23 Generator to generate your paperwork without .PDF software. You made it through the ATF Copy of the Form 1 Application. You canbuy the FBI Form FD-258'sPaper Fingerprinting PacketHere. Information located within this article isan original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts. Below are the links that is the fillable .PDF version of the ATF Form 5320.23 application. This is your ethnicity. Trusts: Do not enter your name in Box 3b. How to guide and walk-through guide for the ATF Form 5320.23 ATF 5320.23 ResponsiblePersonQuestionnaire. If all of the information you need to enter in Box 4h. So, lets run that garbage through the Trust Shop translator program and see what we get: ERROR! On the Applicant page, enter Settlor under the Title of Submitter box and enter the name of your trust under the Trust Name box. b. 3c. This is the manufactures name and address or importer if applicable of the NFA firearm you are registering. If you receive this error there is an issue with the date that your .EFT File was created. Mike Smith, Trustee. Email Address. The ATF Form 5320.23 - Responsible Person Questionnairepaperwork requires you to submit fingerprint cards. Instead, you should enter: Short Barrel Shotgun, Short Barrel Rifle, Any Other Weapon, Destructive Device, or Silencer. 3i. Thanks. In this example, John decided to call his SBR the "ZOMBINATOR." Well Lets turn to our super-duper ATF Form 1 Directions because they always have the right answer (Blahahahahaha!). 3g. If you are filling out your ATF Form 5in conjunction with this form, you can visit our ATF Form 5walk-through guide here. So, to make things less confusing, lets go through Box 3 one section at a time. So, if you are unsure as to your race, we suggest closing your eyes and pointing a finger (like pin the tail on the donkey). The ATF occasionally sends email correspondence, so make sure to enter an address for an email account that you check on a regular basis. We arent doing that just to make it look pretty, we do it because each copy of the Application serves a specific purpose, and each copy is slightly different. We are compensated for referring traffic and business to these companies. Note: If you have a caliber like 6.5mm Creedmoor you should list it as 6.5 mm. Start of the ATF Form 23 Application - Page 1, ATF Form 23 - Page 1 - Gun Trust Applicant. If you are filing for ATF Tax Stamp as an individual, then you will not need to fill out this form. Youll need: I recommend setting up a trust if you dont have one, it makes everything easier to organize especially if you plan on sharing your suppressor or having multiple suppressors. Gun Trust NFA. Because Johns wife put the kibosh on "buying" any more guns, John has the brilliant idea of "building" a 2nd upper receiver to use on his Colt M4 Carbine SBR. Photograph. Name and Address of Applicant or Transferee. 923(d)(1)(B). This is the model of the NFAfirearm you are registering. Then, how do you avoid being part of the 40%. Each Form 23 to be sent to the ATF will need to be accompanied by fingerprints of the responsible person taken on 2 FBI (FD-258) fingerprint cards. Thats because each type of applicant (Gun Trust, Corporation, Individual, etc.) Commonlyreferred to ATFForm 23. Firearm Model. I suggest checking out National Gun Trusts its about 50 bucks or so and they handle everything about the trust. Any other use, including any commercial purpose, is strictly prohibited without express prior written consent from the Trust Shop. The term includes a commitment to a mental institution involuntarily. } Form Type. Federal explosives laws define a "responsible person" as an individual who has the power to direct the management and policies of the applicant pertaining to explosive materials. Most people use a few letters followed by "001" for their first firearm, then "002" for the 2nd, and so on. ),[9] Caliber (4c. . You are, after all, filling out a Form 1 and probably dont have either. State of Birth. Plus, I named my kids as the beneficiary of the trust so the items dont get donated to big brother when I die. We offer a service and sell FD-258 cards. A passport-quality photograph of yourself will need to be provided with the form, as well. Note: Multi-cal is not an acceptable caliber. Rules of Behavior for ATFs eForms System - Must be Accepted Every 12 Months. 3e. 27 CFR 555.33 | eRegulations - Bureau of Alcohol, Tobacco, Firearms You can not start manufacturing your suppressor until you get the approved stamp. I have a trust where I am the only member because its easier to keep all the records in one document. This is the 5320.1 (very similar to the 5320.23) it looks almost exactly like the 5320.23 Responsible Person form, except it will be all filled out by the ATF with the info you submitted during the eFile. Below your signature, you will need to print your name. Additional Gun Trust / ATF Paperwork Services Menu. The codes that must be used for sex, race, eye, and hair color are listed below. This form is to be used in conjunction with the ATF 5320.1Application to Make and Register a FirearmForm,ATF 5320.4Application for Tax Paid Transfer and Registration of Firearm Form, or the ATF 5320.5Application for Tax Paid Transfer and Registration of Firearm Formand is only to be used when registering a NFA firearm with a NFA Gun Trust or as a legal entity/corporation. Email Address. On the next page, fill out all the info about the suppressor so it will match the Responsible Person form you already submitted. The wait for ATF Form 1 approval is typically between one and two months with most submissions reporting a turn around of 30 to 40 days. Always select the appropriate method of payment, regardless of how you are paying.